Tour, Hotel and Land Program
With MXP all information, counts, bookings, contacts, invoices, pre-payments are placed in one system.
Planning, Organizing, Operating, Reporting and Follow up for Excursions, Hotel and Land programs is a complex task with lots of paper work. With MXP all information, counts, bookings, contacts, invoices, pre-payments are placed in one system.
The MXP Tour, Hotel and Land Program software module provides a complete set of tools to replace inefficient and error prone manual processes.
- Tour descriptions, refreshment/meal description, safety comments, internal notes are available to describe a program in full detail.
- Tour programs are assigned to categories, allowing the same program to be a tour, a transfer or a private arrangement or a pre/post cruise package. Tour programs are linked to cities/ports; therefore the same tour can be operated from two or more ports.
- Multiple cost prices for the same tour program can be assigned. Prices are entered in the quoted currency and are also shown in your base currency, using the current MXP exchange rates. Costs for private arrangements, golf and shuttle busses are also captured.
- Photos with descriptions can be added to tours.
- Detailed feedback from ship escorts and guests can be entered for each tour.
- Automatic interfaces to the reservation software and website are based on date ranges.
- An important feature is the management of deposits and pre-payments to operators. To keep track of balances, MXP supports floating deposits, scheduled deposits and pre-payments.
- Labor intensive tasks like tour operator notifications and the assignment of tours to the itinerary have been made easy by MXP through the integration with the MarineXchange e-commerce portal and the use of batch processing.
- Automation and batch jobs are fully logged for inquiry and accountability reasons.
- Account numbers are configured for every tour to facilitate financial reports and automatic interfaces to your accounting software.
- Tour operator settlements are done in MXP on board, replacing the spreadsheets.
- Invoice payments are automated and interfaced with A/P.
- Tour participation history and future tour programs are used to forecast cost and revenues for budget purposes.
